• General office administration duties 
• Management of information at a strategic and highly confidential level 
• Preparation of various reports 
• Answer and respond to emails, phone calls, communicate messages and information to the Group Managing Director 
• Setting up and maintaining senior management diary system for appointments, meetings and travel itinerary and arrangements 
• Coordinate with other departments within the company to ensure seamless communication and coordination 
• Liaising with senior management to ensure fast and efficient delivery of service to our clients 
• Attending meetings and subsequently preparing clear minutes and following up itemized action to conclusion 
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings by ensuring the highest standards of courtesy and etiquette 
• Other responsibilities may be assigned from time to time.

Requirements

• At least 5 – 7 years’ of relevant professional experience in personal assistance 
• A Diploma in Secretarial duties/Office Management/Executive Secretarial or its equivalent. Candidates with an Advanced Diploma or Degree in the relevant field of responsibilities would be preferred 
• Excellent written and verbal communication skills (proficient in Kiswahili and English) 
• Exceptional attention to detail and ability to work under pressure 
• Possess strong organization and time-management skills
• Ability to multitask 
• Proficient in MS Office Suite and other office management software 
• Strong interpersonal skills.