Receivable Accountant at Cherry Garments | May 2024

Entity Cherry Garments and Safety Solutions Ltd
Position Receivable Accountant Work Group Officer
Department Finance Location Dar es Salaam

JOB PURPOSE
Responsible for ensuring the business cash-flow is healthy. Growth of receivables month on month and adequately supports sales team to meet targets by providing timely and accurate sales invoices to clients for products delivery.
Collection of receivables, resolving Clients complains on billing and documentation on timely manner, engaging customers in healthy relationships to impact cash flow positively. Keeping correct records of Clients transactions in ERP and Manually.

MINIMUM REQUIREMENTS
Education
Bachelor Degree of accounting or economics and business studies or administration
CPA will be a great added advantage
Work Experience Minimum of 3 years of experience in similar position or debt collection position
Skills
– Solid understanding of basic Accounting standard, fair credit practices and collection regulation.
– Hands-on Experience in operating spreadsheet and Accounting software (ERP NEXT)
– Excellent communication skills.
– Customer service orientation and negotiation skills.
– High degree of accuracy and attention to details.
– Fluent in both English and Kiswahili.
– Great on Email communication and phone call follow ups
– Proficient in all Microsoft office applications, Accounting systems. ERP tool
– IFRS and IAS skill

MAIN RESPONSIBILITIES

1 Managing Invoicing/Billing Process:
a. Making sure that billing process/procedure is known followed and adhered
b. Ensure timely and accurate invoicing process.
c. Accurate documentations accompany the invoice such as EFD Receipt and Credit Note approval process is adhered to.
d. Ensure Timely Issuing of invoice documentations – at and when the consignment leaves CGSS Premises.
e. Ensure WHTR ledger is updated on time.

2 Review all invoices and make sure all necessary mandatories on the invoice are up to date and correct
– Correct price/ item (as is on ERP)
– Correct Discount indicated (as and when necessary)
– Correct Totals
– Correct Tax / VAT value is indicated
– Correct company address
– Correct Payment Terms (Prepayment, cash on collection or Due days)
– Stamped and Signed

3 Manages Team for Growth: Responsible in managing all account receivable and other junior accountants by extension and ensures they are well trained and supported to grow.
4 ERP System Mandatories Compliance: Make sure that all invoices sent to client are stamped and copy is scanned together with EFD, DN and is attached to the ERP System for invoice system approvals by FM & GM.
5 Act as link to the business between Customers Accounts teams and CGSS accounts department. Resolve all the issues regarding customer’s statements (SOA), purchase documentation inquiries and receipts
6 Financial Reporting: Manage daily ledger books and ensures to post sales entries in respective accounts of clients and also record sale in respective CGSS accounts daily
7 Mining Clients Transactions Management: ensure the process of invoicing the mining consumptions is correctly done and followed to meet conditions aligned with individual client
– Consumption report
– Get Client Approvals
– Invoice Client with monthly / weekly consumption (as per agreement with each client)
– Conducting reconciliation of the customer statement when the need arises

8 Collecting Receivables/ Debt Collection:
– Ensure timely collection of all due money from our credit clients and from onetime customers without credit contract
– Ensure timely collection of all overdue debts and provide paper trail for such demands
– Must have a collection plan in place each week
– Must Visit customers to collect debt for services rendered
– Must avoid having over 31days debt for non-tender projects
– Must maintain 60days maximum debt for all Tender projects
9 Reports:
✓ Aging status by comparing previous and current week aging
✓ Weekly invoicing Status from Site level to HQ level
✓ Weekly client visitation report
✓ Weekly collection expectation by considering the 30days and 90days outstanding
✓ Partially invoiced clients report
✓ Monthly Receivable Aging Report Analysis
✓ Above 60 days’ debtors report with reason for non-payments.
✓ Separate legal report for customers under legal and status

10 Confidentiality and Record Keeping: Preserving the value of the company by keeping vital information confidential.
Ensuring there is a proper filling system for each client documents to avoid losses of information and documentations
11 Provide befitting support to Finance Manager in delivering accurate
• End Month Reports
• End of Quarter reports
• End of Year Reports
12 Any other duties that may be assigned by management

MODE OF APPLICATION
Qualified candidates should submit on email: –
• CV
• copies o f certificates
• Referee Details
Only candidates with the required experience will be contacted.
All Submission should be sent to;
Email: dmunishi@cherrysafety.co.tz
Submission Closing date: Monday, 20th May 2024