Project Assistant at UNESCO | March 2024
Job Description
Parent Sector : Field Office
Duty Station: Dar-es-Salaam
Classification of duty station: [[filter12]]
Job Family: Education
Type of contract : Non Staff
Level : Level 5
Recruitment open to : Internal and external candidates
OVERVIEW OF THE FUNCTIONS OF THE POST
Background
Long Description
Duties and Responsibilities
- Facilitate day-to-day project implementation and ensure conformity to expected results and project work-plans.
- Follow up and support preparation of work plans and progress reports.
- Review reports from implementing partners to ensure deliverables are of high quality are submitted timely.
- Attend, observe and participate in strategic programmatic meetings with internal and external partners.
- Initiate payment requests upon satisfactory completion and/or delivery of expected results.
- Provide support on all administrative matters concerning the project including travel plans, travel authorization, monitoring of implementing partners budgets, with support from the Education Sector.
- Support programme staff with preparation of documents that may be needed for meetings, training and conferences ensuring external participants have requisite information and documents.
- Establish and maintain a soft copy (e-filing) and hard copy filing systems to record all paperwork associated with the projects’ financial and administrative actions, for a complete and accurate audit trail.
Long Description
2. Monitoring and Evaluation of Project Implementation and the Reporting on Project Activities:
- Monitor implementation of project activities, report on progress and suggest updates of the project workplans.
- Regularly monitor the financial status of the project implementing partners and ensure that budget execution rates are in line with agreed plans.
- Organize meetings to steer the project, preparing minutes of meetings and action plans with clear responsibility and timeframe.
3. Financial Management
- Monitor budget expenditures and maintain a proper record of approved project budgets.
- Reconcile and acquittal of funds made available to support project activities to ensure proper and effective utilization in pursuit of expected results.
- Ensure effective and efficient project activities budget formulation, requesting for fund reservation for supporting programme implementation.
- Ensure project activities acquittal reports are supported by original receipts, invoices or payment statements and timely submitted to the Finance and Administration Office and follow-up close of the activity/contract.
- Ensure that all project related funds request and payments are accompanied by original supporting documents as per Financial Regulation and submitted to finance and administration office timely.
- Undertake other administrative tasks as required.
Long Description
4. Communication and Visibility
- Provide content on major project achievements and steps in project implementation for UNESCO’s public information services to increase the visibility of UNESCO.
- Foster exchanges of information and experiences and identify new strategies of action to improve delivery of project results and to ensure project objectives are achieved.
- Organize communication events (seminars and workshops) and liaising with media where required.
- Act as liaison between the HQ coordination team of the CFIT III project and the national team.
COMPETENCIES (Core / Managerial)
REQUIRED QUALIFICATIONS
Education: Bachelor’s degree in education, Social Sciences or related field,
Language Skills: Fluency in English.
Working Experiences: Minimum 2 years of experience engaging in projects related to education, skills development, curriculum development or sustainable development.
Skills and competencies:
- Excellent coordination and interpersonal skills and proven capacity to build and maintain effective partnerships.
- Proven conceptual and analytical skills
- Ability to take initiative, establish priorities and capacity to work efficiently under pressure.
- Comfortable with working in a multicultural workplace, ability to work in a team and manage other people to achieve shared objectives.
DESIRABLE QUALIFICATIONS
Work Experiences and skills : At least 2 years of professional experience in project management, partnership and networking with UN agencies and other international partners.
Skills and competencies:
- Project management
- Experience working with the UN, and knowledge of UN regulations and guidelines
- Good understanding of UNESCO’s mandate, procedures and policies
- Ability to engage effectively with various stakeholders, including government officials, local communities, and international partners.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
