Program Officer Volunteer at Door of Hope (DHWY) Tanzania | March 2024

Door of Hope to Women and Youth Tanzania (DHWYT) is a Non governmental and non-profit organization based in Mtwara region, Tanzania. Since its establishment and inception in 2016 has been striving to promote and empower Tanzanians Youth and Women to make use of their mental and physical abilities in discovering and utilizing the national potentials for sustainable socio-economic development.

Introduction

At DHWYT Program officer reports to the HP and ED, and he/she is responsible for planning, coordinating, reviewing, researching, facilitating and reporting on grant projects/programs to the Executive Director and Board of Directors.

Program Officer assists in developing, managing and evaluating a portfolio of activities and initiatives.

PO is one of the primary liaisons with the non-profit (CSOs), private and government community, and as such, the position is very responsible and visible in the community. PO is expected to develop and maintain a variety of relationships in the community, and a knowledge base of current trends, activities and changes within the community at-large.

Working under the supervision of the Executive Director, the Program Officer will primarily be responsible for coordinating and administering all existing grant/ non grants programs as well as the Community Development Workshops.

DHWYT considers the Program officer as a pivotal member of the team, contributing to idea generation, strategic thinking, organizational networking and collaborative team dynamics.

Primary Responsibilities

• Manages all aspects of grant programs including grant program oversight and administration, grant application/proposal review and processing, coordination of grant review committee, funders and partners, oversee grant program evaluation and benchmarking, prepare reports and other duties as needed;
• Organize and coordinate the annual Community Development Workshop with development partners, stakeholders and other non-governmental organizations;
• Ensure the systematic implementation of activities as planed in the annual work plan, and program description and report on prepare activity reports.
• Identify opportunities for new program development and expansion;
• Assist with the development of strategic partnerships;
• Assist with the strategic development of the organization;
• In collaboration with staff, PO conducts research, compiles data and prepares reports for consideration and presentations to the Executive Director and Board of Directors;
• Attend Board, committee meetings or other meetings as requested;
• Supervise staff, volunteers and other support personnel;
• Assist with ongoing marketing of organization including but not limited to speaking engagements, monitoring and assisting with maintenance of the organization’s website as well as coordinating and assisting in the production of the organization’s monthly newsletter
• Respond to inquiries from Youth and Women groups/clubs/SAM teams regarding the organization interventions, activities, and other related programs.
• Prepare proposal analysis including written summaries and recommendations for review and action by the Executive Director
• Develop and maintain contacts with non-profit organizations, government officials, Networks and other key stakeholders, and community focal persons.
• Keep abreast of emerging issues both locally and nationally
• Conducts site visits and interview meetings
• Drafts and edits detailed reports on grant proposals
• Provides technical assistance to other staffs and volunteers as needed
• Assists in planning and running events
• Collaborate with M&E officer to prepare and presents presentations to staff, Director, on the progress of funded and not funded project activities.
• Works on proactive projects as needed
• Attends events and programs related to grant donors and philanthropy
• Stays abreast of current developments in the field
• Attends relevant continuing education programs, workshops and mentoring discussions.
• Conducts research of subject areas of interest to the Organization as assigned
• Working closely with the office of the District Commissioner and District Council to ensure smooth implementation of DHWYT program/project activities in the district.
• Organize/attend periodic meetings at community level to mobilize citizens and raise their awareness on DHWYT key programs issues.
• Attend all WDCs and Full Council meetings to track commitments and decisions made for monitoring of SAM district action plan, District Youth and Women Empowerment plans, and Nutrition and Civic engagement.
• Promptly share with respective departments issues that come up during the implementation / monitoring of activities in the district or region.
• Officially and or informally engage with Ward Executive Officers (WEOs), Community Development Officers (CDOs), Village Executive Officers (VEOs), Facility In charges and its governing committees on promoting accountability.
• Encourage dialogue on Youth and Women Empowerment issues between citizens and their leaders at village and ward level.
• Encourage participation of religious leaders, political leaders, opinion leaders, disadvantaged groups such as people with disability, people living with HIV/AIDS in all activities aimed at promoting transparency and accountability at local level.
• Facilitate preparations of SAM reports with a clear alignment to organization work plans and strategic plan.
• Disseminate DHWYT publications and track how such publications support citizens in understanding critical issues and how such information enables them to take actions.
• Engage with local media for advocacy and contribute to DHWYT quarterly newsletter by sending stories, best experiences and lessons from the field.
• Draft quarterly reports and fill in outcome journals for monitoring and evaluation purposes.
• Foster a good working relationship with Office of the Regional Commissioner (RC), District Commissioner (DC), and District Executive Director (DED) and heads of sector department by having periodic consultations and feedback.
• Coordinate with other CSOs in the district in organizing experience sharing sessions at district level with the purpose of drawing lessons for advocacy work.
• Under guidance and in consultation with Executive Director, represent DHWYT in all stakeholders meetings at district, Regional and Country level.
• Performs other duties as assigned by the management.