OFFICE ADMINISTRATOR at EACOP | September 2024

About this Job:

Q-Sourcing Limited, trading as Q-Sourcing Servtec, is a manpower management solutions firm operating in the East African Region in the countries of Tanzania, Uganda, Kenya, Rwanda, and South Sudan.

On behalf of our Tanzania based client, we are looking for a competent and experienced Office Administrator.

WHO WE ARE

The East African Crude Oil Pipeline (EACOP) project is a Midstream development located across Uganda and Tanzania that includes a nearshore Marine Storage and Export Terminal (MST). Once completed, the EACOP Company will operate the East African Crude Oil Pipeline, a 1,443 km long, electrically heated crude oil export pipeline that transports oil from Kabaale – Hoima in Uganda, to the Chongoleani Peninsula near Tanga Port in Tanzania for crude export to the international markets.

MISSIONS / JOB DIMENSIONS

To be responsible for:

• Ensuring the smooth running of EACOP Tanzania – Tanga Branch Office.

KEY DUTIES AND RESPONSIBILITIES

• Handle Telephone and Correspondence Management: Efficiently manage incoming phone calls, emails, letters, and packages, ensuring timely and accurate responses.
• Guest Reception and Hospitality: Greet and welcome guests upon arrival, providing a courteous and professional first impression of the office.
• Reception Area Maintenance: Maintain a clean, organized, and presentable reception area, ensuring that all necessary stationery and materials are readily available.
• Office Safety and Operations: Ensure a safe working environment for staff and visitors and oversee responsible operations of the office facilities.
• Office Supplies Management: Order and manage office supplies, including stationery, consumables, and furniture, and maintain accurate inventory records.
• Travel and Accommodation Coordination: Arrange travel and accommodation for both visiting and resident employees, ensuring logistical needs are met efficiently.
• Expense Tracking and Record-Keeping: Maintain up-to-date records of office expenses, including LUKU bills, meals, and other costs, ensuring accurate financial tracking.
• Meeting and Event Organization: Organize meetings, schedule appointments, and coordinate catering for company events, ensuring all logistical details are handled effectively.
• Additional Duties: Perform any other related tasks as assigned to support the smooth operation of the office.

HEALTH, SAFETY & ENVIRONMENTAL RESPONSIBILITIES

EACOP is committed to ensuring that the health, safety and welfare of workers, communities, and the environment are well addressed and managed. Therefore, the employee is mandated to:

• Fully complies with Company H3SE (Health, Safety, Social, Security & Environment) policies and Life Saving Rules.
• Actively participates in HSEQ and promotes this culture to co-workers.
• Remain vigilant and maintain continuous awareness of potential unsafe conditions.
• Communicates to management any HSE related concerns and ways to improve them.
• Maintains a workplace & workspace that is safe, clean, and always neat – practice good housekeeping.

MANDATORY REQUIREMENTS

QUALIFICATIONS AND EXPERIENCE REQUIRED

Academic Qualifications:

• Bachelor’s degree in administration or any related field
• English proficiency

Experience Required:

• Minimum 4 years’ experience in in a related Administration role
• Proven ability to multitask, work independently, and manage significant workload and competing demands.
• Capable of working with minimum supervision.
• Good organization skills and aptitude to work under stress.
• Good HSE (Health, Safety and Environment) knowledge and awareness.
• Competent Computer skills I.e., Word, Excel and PowerPoint

ADDED ADVANTAGE

• Strong interpersonal skills are required.

How to apply:

All candidates who meet the criteria outlined as above are encouraged to send their CVs/Resumes to: recruitmenttanzania@qsourcing.com or link below not later than 24 September 2024.

https://qsourcingservtec.applytojob.com/apply/fyn7zgmjQd/QSTL-EACOP-OFFICE-ADMINISTRATOR

This position is open to Locals.

For any further clarifications call +255 748 570 327  

Note:

Only shortlisted applicants will be contacted.

Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION