National Consultant to Support Development of Disaster Management Information System (DMIS) at UNICEF | August 2024
Job Description
Job no: 574660
Contract type: Consultant
Duty Station: Dar-es-Salaam
Level: Consultancy
Location: United Republic of Tanzania
Categories: Research, Planning, Monitoring and Evaluation
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, a voice
UNICEF is seeking a consultant support the Office of the Prime Minister (Mainland) and the Second Vice Presidents Office (Zanzibar) in the implementation of the DMIS roadmap. Including quality assurance, coordination, and documentation of the Disaster Management Information System (DMIS) software development process for the Disaster Management Department/Commission in the Office of the Prime Minister (Mainland) and Second Vice Presidents Office (Zanzibar).
How can you make a difference?
Scope of Work:
Tanzania’s hazard and vulnerability profile has changed dramatically in recent years as a result of climate change. Recently, the frequency and magnitude of such hazards have been rising. Currently, more than 70% of all disasters are linked to recurrent droughts and floods, which are likely to be exacerbated by the impact of climate change and the most prevalent hazards over the past 20-year period are floods (40%), epidemics (34%), earthquakes (9%), drought (6%) and storms (6%). Due to its geography, Zanzibar experiences disasters related to climate change more extensively than
Tanzania Mainland. The expected sea-level rise, sea surface temperature and increased ocean acidification negatively affect many low-lying archipelago areas, including coral reefs and marine ecosystems. Falling water tables, depleted fisheries, reduced crop yields, and warming of lagoons used for seaweed farming are some of the consequences affecting prospects for the blue economy.
Despite the achievements attained following implementation of disaster management interventions in the country, there have been several challenges in disaster risk reduction including increase in frequency and magnitude of disaster events, high likelihood of trans-boundary disasters, inadequate integration of disaster management issues into development planning processes, inadequate public engagement and awareness, lack of comprehensive multi-hazard early warning system and inadequate use GIS and ICT in disaster risk management.
UNICEF supported the Disaster Management Department/Commission in the Office of the Prime Minister (Mainland) and Second Vice Presidents Office (Zanzibar) to assess existing data and information infrastructure and systems that will inform the development of a robust emergency information and communication system to enable communities’ early action, the Disaster Monitoring and Information System. A requirement document for the emergency information and communication management system has been developed and a road map of implementation is in place.
UNICEF is seeking a consultant to support the Office of the Prime Minister (Mainland) and the Second Vice Presidents Office (Zanzibar) in the implementation of the DMIS roadmap.
The consultant will work closely with the Focal Points in the Disaster Management Department/Commission in the Office of the Prime Minister (Mainland) and Second Vice Presidents Office (Zanzibar) and liaise actively with the Steering Committees / Workgroups created by both institutions to lead the development of the DMIS. This might include multilateral and bilateral coordination as a group or directly with stakeholder institutions of the development of DMIS.
Specifically, the consultant will be expected to:
1. Support coordination, monitoring, and quality assurance in the implementation of the DMIS development.
1.1. Attend and actively participate in DMIS Steering Committee / Workgroup meetings.
1.2. Conduct monitoring visit to both PMO and VPO to assess implementation status.
1.3. Document progress and share monthly reports with UNICEF.
1.4. Jointly with UNICEF Emergency Specialist, organize quarterly virtual/physical meetings with both partners to assess implementation status.
2. Provide technical support to VPO and PMO-DMC
2.1. On request, provide any technical assistance and/or technical advice required by VPO (DMC) and PMO-(DMD) related to the necessary software development process.
2.2. Mediate, if required, the technical dialogue between the developers’ team and the VPO and PMO-DMD technical teams
2.3. Conduct onsite technical support to the DMIS system developer both at PMO and VPO. These support activities should occur at least once per month.
2.4. Prepare monthly/quarterly progress reports and share with UNICEF.
3. Closely collaborate with the Govt’s selected developer team on DMIS development progress
3.1. Assist in coordinating the works of PMO’s, VPO’s and DMIS software developer to monitor progress of the DMIS system developer and identify challenges. These coordination moments should occur at least once per month.
3.2. Liaise, as necessary, bilaterally with VPO-DMC; PMO-DMD; system developer; and multilaterally with groups of stakeholders to ensure adequate coordination and minimum disruption to the expected workplan of each party.
3.3. Prepare monthly/quarterly technical report and share with UNICEF.
Overall, the consultant will prepare and share monthly/quarterly technical reports with UNICEF documenting progress, challenges and remedial/recommendations to improve. In case a serious risk or delay to the project is identified, the consultant shall alert the UNICEF Emergency Specialist and proceed to call for a coordination meeting with all stakeholders.
Deliverables:
Work Assignments Overview | Deliverables/Outputs | Delivery deadline | Estimated Budget |
Monitoring and provision of quality assurance in the implementation of the DMIS roadmap | Monthly meetings conducted with PMO and VPO on implementation status, with identified challenges and recommendations | Every end of the month | 33.33% |
Technical support to VPO and PMO-DMC in the implementation of the DMIS roadmap | Monthly coordination meetings with partners conducted | Every end of the month | 33.33% |
Collaboration and technical support with the Govt’s vendor on system development | Monthly progress reports on system developer with key achievements, identified challenges and recommendations | Every end of the month | 33.33% |
Total | 100% |
LOGISTICS: Should there be an agreement between UNICEF Country Office and stakeholders to implement Workshops, Conferences or any other group work modality that is required for the implementation of the roadmap, the consultant will be expected to coordinate all preparations and logistics of the events (excluding financial payments to suppliers or vendors). The current bid should not include costs with venues and participant DSA’s as those will be handled separately.
TRAVEL PLAN: The consultant will be expected to travel to Dodoma and to Zanzibar for a minimum of 5 days every month for a period of 18 months, during which direct technical assistance and support will be provided to the partners. As such, travel costs related to these activities should be considered for this service. Additionally, to the direct technical assistance on site, the consultant might be called for providing technical support by partners remotely in what is estimated at a maximum of one day per month.
PAYMENT SCHEDULE: UNICEF reserves the right to withhold all or portion of payment if performance is unsatisfactory if work/output is incomplete, not delivered or for failure to meet deadlines.
ASSESSMENT / SELECTION PROCESS AND METHODS: Evaluations: The applicant should submit both technical and financial proposals which stipulate how the work will be conducted. The Financial Proposal should include all costs of this assignment including fees, travel costs, and accommodation as UNICEF will not pay any DSA.
Proposals will be both technically and financially evaluated. The technical part will carry a weight of 75%, in which the consultant will put clear his/her technical approach to ensure the quality attainment of each deliverable and the consultancy in totality. The financial part will take 25% showing the proposed budget breakdown of consultancy cost for each deliverable (fees, travel, and accommodation) and eventual total consultancy cost.
To qualify as an advocate for every child you will have…
Master’s degree in computer science, information technology, electrical engineering, statistics, mathematics, or completed higher studies in equivalent areas of knowledge.
A minimum 5 years of working experience in similar capacity (software development, business analysis, stakeholder coordination in digital processes).
Proven experience in programmes utilizing mobile technologies and database management systems. Previous experience with development of software for government agencies is an asset.
Experience in at least one modern object-oriented programming language, especially PhP or Python.
Experience working with databases (e.g.: MongoDB, Oracle SQL, MySQL).
Work experience in data management systems for emergency is a strong asset.
Understanding of principles of stakeholder participation in software development.
Previous work experience with UNICEF of another UN agency is an asset.
Evidence of DRM, RS or GIS knowledge is a strong asset.
Fluency in written and spoken English and Swahili is required.
For every Child, you demonstrate…
UNICEF’s values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).
To view our competency framework, please visit here.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Remarks:
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.
The selected candidate is solely responsible to ensure that the health insurance required to perform the duties of the contract are valid for the entire period of the contract.
Advertised: E. Africa Standard Time
Deadline: E. Africa Standard Time
