Legal Administrator at NMB Bank | May 2024

Job Location :
Head Office
Job Purpose:
To provide the Company Secretary with full administrative support to ensure effective management of day-to-day activities.
Main Responsibilities:
Respond to routine queries from other departments as instructed by the Company Secretary.
Builds positive client relationships through effective communication, establishing trust and maintaining confidentiality.
Schedule Company Secretary meetings and take minutes, answer phone calls, and maintain digital and physical records.
Ensure that meeting rooms are in order including availability of refreshments.
Assist the Company Secretary with preparations of Management/ Board Meeting packs on Board vantage.
Coordination of Board meetings.
Coordination of all meetings related to the Board, including Training and Study Tours.
Performa reconciliation of all costs related to Board Members` costs.
Draft Minutes of meetings.
Manage Office and Store arrangement, order and keep inventory of stationery.
Draft routine letters/memos as per the guideline.
Initiate invoice payments to external vendors and follow up on payment status.
Draft response to routine mails and respond to routine queries on telephone.
Maintain and manage incoming and outgoing documents registers and scrutinize and confirm content of incoming and outgoing documents.
Forward outgoing mail to the mailing room and keep copies for future reference.
Prioritize mail and forward routine mail to responsible units/officers.
Perform any other tasks relating to the office of the Company Secretary as may be assigned from time to time.
Knowledge and Skills:
Office Administration, Adequate knowledge in standard computer applications
Document management with ability to work with database and board vantage software.
Excellent Communication Skills, Customer Focus, Follow-up, Quality Orientation; Attention to Detail, Planning and Organization skills, integrity, Client Confidentiality.
Qualifications and Experience:
Diploma in Law, Social Studies, Record Management, Business Management, or related field from a recognized institution.
Bachelor Degree in Law will be an added advantage
At least 2 years’ experience working within a legal environment.
Experience in interaction with Board Members.

NMB Bank Plc is an Equal Opportunity Employer. We are committed to creating a diverse environment and achieving a gender balanced workforce.
Female candidates and people living with disabilities are strongly encouraged to apply for this position.

NMB Bank Plc does not charge any fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it.

Only shortlisted candidates will be contacted.
Job opening date : 22-May-2024
Job closing date : 05-Jun-2024