Inventory Clerk-2 at AB InBev | July 2024

Dreaming big is in our DNA. It’s who we are as a company. It’s our culture. It’s our heritage. And more than ever, it’s our future. A future where we’re always looking forward. Always serving up new ways to meet life’s moments. A future where we keep dreaming bigger. We look for people with passion, talent, and curiosity, and provide them with the teammates, resources and opportunities to unleash their full potential. The power we create together – when we combine your strengths with ours – is unstoppable. Are you ready to join a team that dreams as big as you do?

The key purpose of this role is to follow and complete all  governance processes and documentation to ensure that all physical movement of inventory is correctly reflected in Syspro. This includes but is not limited to raw materials, finished goods, containers and pallets. Assist with primary and secondary distribution activities as required.

Key Outputs and Responsibilities:

Inventory Reporting:

• Adhere to all physical pre-stock stake processes
• Print and action pre-stock take reports
• Ensure all known adjustments are done prior to stock count
• Ensure that the GIT account is clean prior start of any stock count and or any valid entries are signed off by relevant departmental managers
• Participate in daily/weekly/monthly stock counts of all raw materials, finished goods, empties and pallets on rotational basis
• Print stock variance report daily and investigate all variances
• Compile daily/weekly/monthly stock take pack and have this signed off by all relevant parties and filed for safekeeping
• Track and report daily all inventory in the Z warehouse

• Daily documentation control check that all SD shipment packs are correct and complete
• Daily documentation control that all PD shipment packs are correct and complete
• Check daily all PD and SD gate registers to physical documents and final load plans and sign off that all is in order.
• Check that all invoices are recorded in the register and signed by customers
• Track and resolve missing and unsigned invoices within a specified time frame
• Follow up on all T1 GIT shipments if not received
• Process recharges for breakages and missing bottles in time and in the right accounts
• Process driver corrections with the necessary support and explanation documentation where required
• Conduct daily recon for FPR received and ensure its correctly posted to the applicable warehouse

Distributor stock management:

• Capture missing, broken and foreign bottle survey data
• Communicate missing, foreign and broken bottles to the customers and post the charge to the customer
• Credit daily the customer accounts with the empties and pallets returned from trade
• Prepare and print daily a reconciliation report that all returns are credited correctly and that inventory levels reflects returns; both pallets and returnable glass
• File daily the reconciliation report that is signed off by Inventory Controller/Analyst and Logistics Manager

Reporting and reconciliation of pallet repairs:

• Track time that pallets spend in trade as well as quantity in trade per customer and report on this weekly
• Track, count and report weekly on the number of pallets currently at site

Packaging Interface:

• Balance daily with packaging team on all inventory given to packaging team and received from them
• Balance cullet with packaging weekly
• Reconciliation of issued containers vs packed volumes

Maintain product quality:

• Print beer age concessions and attach to shipments that are received out of specification

Fuel reconciliations:

• Capture fuel usages
• Raise purchase orders
• Ensure all invoice queries are resolved
• Report on missing documents and errors found

Key Skills and Competencies:

• Excellent knowledge of stock control processes and problem solving
• Good level of computer literacy (MS Office, Syspro, Teams, etc.)
• Syspro proficient
• Fluent in English and Swahili
• Numerical capabilities especially around reconciliations
• Good verbal and written communication skills with good interpersonal skills
• Detail oriented
• Team player

Minimum Requirements:

• Advanced Certificate of Secondary Education (ACSE)
• 3 Year relevant diploma/degree in Supply Chain/Logistics
• 2 to 3 years’ experience in stock control environment

Additional Information:

• BAND: X

ABInBev is an equal opportunity employer and all appointments will be made in line with ABInBev employment equity plan and talent requirements. The advert has minimum requirements listed. Management reserves the right to use additional/relevant information as criteria for short-listing