Inventory Analyst-UBUNGO at AB InBev | May 2024

Dreaming big is in our DNA. It’s who we are as a company. It’s our culture. It’s our heritage. And more than ever, it’s our future. A future where we’re always looking forward. Always serving up new ways to meet life’s moments. A future where we keep dreaming bigger. We look for people with passion, talent, and curiosity, and provide them with the teammates, resources and opportunities to unleash their full potential. The power we create together – when we combine your strengths with ours – is unstoppable. Are you ready to join a team that dreams as big as you do?

The key purpose of this job is to ensure all governance processes and documentation are followed and completed to ensure that all physical movement of inventory is correctly reflected in Syspro, this includes but are not limited to raw materials, finished goods, containers and pallets.

Key outputs and responsibilities:

Inventory Reporting  

• Adhere to all physical pre-stock stake processes

• Print and action pre-stock take reports

• Ensure all known adjustments are done prior to stock count

• Ensure that the GIT account is clean prior start of any stock count and or any valid entries are signed off by relevant departmental managers

• Monitoring GITs to ensure no overdue GIT as per company’s policy

• Facilitate and participate in daily/weekly/monthly stock counts of all raw materials, finished goods, empties and pallets

• Ensure stock counts are conducted according to company standards and procedures and ad-hoc where we have unresolved variances

• Ensure that handheld devices (where rolled out) are set up correctly and maintained accordingly

• Print stock variance report daily and investigate all variances

• Post all authorized unresolved variances daily/weekly as per relevant process into the correct accounts

• Compile daily/weekly/monthly stock take pack and have this signed off by all relevant parties

• Report monthly on compliance to Inventory Policy and ensure actions are identified and closed in order to improve adherence

Shipment reconciliations    

• Ensure that all post goods issues have been processed for all deliveries and driver corrections

• All delivery notes have been checked and accounted for

• Check and sign off missing and unsigned invoice register daily

• Ensure that all daily load plans and distribution gate registers have been checked are on file

• Assist with resolving and correcting invoice queries

• Follow up on all T1 GIT shipments if not received as per company’s policy 

• Ensure recharges for breakages and missing bottles are done in time and in the right accounts

Packaging Interface    

• Balance daily with packaging team on all inventory given to packaging team and received from them

• Balance cullet with packaging weekly

• Reconciliation of issued containers vs packed volumes

Distributor stock management    

• Ensure missing, broken and foreign surveys are conducted according to policy

• Ensure this survey results are captured daily into the survey sheet

• Communicate missing, foreign and broken bottles to the customers and ensure the customer are charged for this

• Verify daily that all returns are credited correctly and that inventory levels reflects returns, both pallets and returnable glass

• Sign of daily on the reconciliation together with logistics manager and ensure its filed

Reporting and reconciliation of pallet repairs    

• Manage destruction and repair processes with clear cost tracking

• Manage contractor performance, reconciliation and payment

• Always ensure enough pallet inventories to meet production plans

• Track time that pallets spend in trade as well as quantity in trade per customer

• Track, count and report weekly on the number of pallets currently at site

• Annually review the SOP for pallet management and ensure all parties are aligned

• Annually set the budget for repairs for the coming year with clear KPI’s and PI’s to be tracked

Maintain product quality    

• Shelf-life management for raw materials and finished goods, and SCOH cost control.

• Tracking own driver’s and operator breakages daily/weekly/monthly.

• Ensure adherence to stock age policy by raising all concessions and getting the necessary approvals

• Full adherence to product recall policy

• Blocked stock must be physically isolated and blocked in Syspro in order to stop orders from being placed and to reflect correct DOC

• Weekly meetings with Trade Quality Specialist on quality issues in trade

• Analyze customer feedback and create and close actions

People Management    

• Ensure that the Shop Floor are aligned in terms of goals and meeting routines to drive continuous improvement

• Ensures that Monthly One on Ones are conducted in line with the target review process;

• Maintains a healthy industrial relations climate with key stakeholders through documented SLA Meetings

• Communication channels are open to relevant stakeholders

• Follow up on Engagement Survey results with clear actions to correct areas of concern

• Recruitment of talent and building of pipeline;

• Perform 180 reviews and address poor performance where required by means of improvement plans and or disciplinary hearings

Additional Information:

• Band: VIII

AB InBev is an equal opportunity employer, and all appointments will be made in line with AB InBev employment equity plan and talent requirements. The advert has minimum requirements listed.

Management reserves the right to use additional/ relevant information as criteria for short-listing.