Grants and Subcontracts Officer at Chemonics | September 2024

Chemonics seeks a Grants and Subcontracts Officer for the USAID Heshimu Bahari (“Respect the Ocean”) Project. The USAID Heshimu Bahari (Respect the Ocean) Project is a five-year project that aims to improve the ecological resilience and productivity of Tanzania’s high marine biodiversity areas. Heshimu Bahari aims to establish an enabling environment and science-driven framework for sustainable Marine Management Areas (MMA) and wild-caught fishery co-management by government, communities, and the private sector. The Project has four integrated strategic approaches:

1. Strengthening the enabling framework for a network of MMAs and Fishery Replenishment Zones (FRZs) to support biodiversity conservation, climate resilient communities, and sustainable wild-caught fisheries.
2. Community co-management of MMAs/wild-caught fisheries and climate resilience strengthened.
3. Private sector investment in MMAs and wild-caught fisheries expanded.
4. Integration of relevant science to MMA and fisheries policy and management improved.

The Grants and Subcontracts Officer will support the overall process for awarding and managing subawards, including both grants and subcontracts, in accordance with USAID regulations, policy, and procedures. The Grants and Subcontracts Officer is responsible for ensuring efficient, compliant, and streamlined subaward selection and implementation, from award to close-out.

Key Responsibilities:

• Support the grant and subcontract process: this includes all processes related to solicitation, review, award, implementation, and close­-out processes for the Heshimu Bahari Project.
• Draft and prepare solicitations, including Annual Program Statements (APS), Requests for Applications (RFAs), and Requests for Proposals (RFPs). Develop selection memoranda and prepare grant or subcontract packages for USAID approval as needed.
• Compliance assurance: help ensure that all grant and subcontract proposals and agreements comply with 1) USAID and federal acquisition regulations, including Federal Acquisition Regulations (FAR), USAID Acquisition Regulation (AIDAR), and Automated Directives System (ADS); 2) Heshimu Bahari’s Prime Contract and Grants Under Contract manual; and 3) Chemonics’ corporate grants, subcontracts, and procurement policies, processes, and manuals.
• Budget and negotiation support: participate in grantee/subcontractor budget reviews for allowability, allocability, reasonableness, and consistency; and support associated grant/subcontract negotiations.
• Participate in Heshimu Bahari grantee co-creation and work plan sessions.
• Maintain tracking system for APS, RFAs, RFPs, concept paper/application receipts, evaluation of applications/proposals, grantee/subcontractor selection, grant/subcontract agreements and modifications, compliance and performance monitoring, and grants/subcontract milestone/deliverable payments.
• Monitor Heshimu Bahari grantees and subcontractors to ensure compliance with USAID and Chemonics grants administrative requirements, including conducting site visits for internal audits and responsibility determinations.
• When necessary, provide guidance and targeted training to grantees/subcontractors in areas such as U.S. Government regulations and reporting, implementation planning, and financial management and sustainability.
• Serve as an effective liaison between Heshimu Bahari technical staff and grantees/subcontractors; facilitate milestone/deliverable reviews in collaboration with relevant technical staff and help ensure grantees/subcontractors have clear technical and contractual guidance to complete milestones/deliverables in compliance with the grant/subcontract requirements; and coordinate with finance staff to ensure efficient milestone/deliverables payments.
• Documentation management: maintain complete files of all documentation generated with grantees and subcontractors including applications, agreements and modifications, milestones/deliverables, invoices, and communications.
• Perform other duties as assigned by Heshimu Bahari’s Grants and Subcontracts Manager to achieve the Project’s goals and objectives.

Qualifications:

• Bachelor’s degree in business administration, social sciences or related field required.
• Minimum six years of work experience in the administration and management of grants and subcontracts for international development
• Minimum two years of relevant work experience on USAID-funded project required.
• Experience working on donor and/or international nongovernmental organizations, and familiarity with procurement policies, regulations and/or grant management
• Demonstrated experience in grant/sub-awards solicitation, selection, and monitoring, and closeout. Experience in monitoring performance and compliance of grantees and subcontractors.
• Demonstrated leadership, versatility, and
• Fluency in English required, fluency in Kiswahili is preferred.

Period of Performance: On/about October 2024 for a 1-year contract with a possibility of renewal.

Place of Performance and Reporting: Dar es Salaam, Tanzania, this position will report to the Grants and Subcontracts Manager.

Application Instructions:

Please submit application through here by September 20, 2024. Early applications strongly encouraged. No telephone inquiries, please.

Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

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