Finance and Operations Director at Pact | June 2024
Job Description
Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.
Department
Innovation – Pact has a dedicated innovation practice for finding and scaling solutions to social problems in the form of products, processes, and wider business models with a focus on human centered design. Pact has several methods to facilitate idea generation from an online Innovation Marketplace on its social intranet system called Mosaic to an in-country innovation workshop that uses Human-Centered Design (HCD) to tease out new ideas. Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions and take ownership of their future. The Innovation team contributes to realizing this by: • Creating enabling environments for innovation to thrive in Pact’s country offices and HQ. • Providing technical assistance to internal departments, country offices, and projects through project development and innovation methodologies. • Building internal innovation assets: capacity building in country offices through curriculum development and implementation; sourcing internal innovations and seeking innovation funding opportunities; facilitating knowledge sharing across Mosaic and other platforms. • Business Development: contributing to pre-positioning and proposal development with the Opportunity Development team and building external innovation partnerships. • Thought-leadership; participating in the innovation in development conversation by attending events, hosting meetings, and making relationships with potential partners and donors.
Position Overview
Pact seeks a Finance and Operations Director for the anticipated USAID-funded Tanzania Strengthening the Capacity of Local Organizations Activity. This is anticipated to be a five-year activity; the position will be based in Dar es Salaam, Tanzania. This position is contingent upon award.
Key Responsibilities
The Finance and Operations Director is accountable for all aspects of the project’s financial and accounting management and for providing support to all technical, program, and operations departments. The Director will ensure that the program operates within the approved budget and is compliant with US Government cost principles under 2 CFR 200.
The specific duties to be carried out by the successful candidate are:
- Ensure overall operational contract compliance for the implementation of the project, including oversight, safety and security, and compliance.
- Ensure required approvals are obtained and funds expended are compliant with applicable donor regulations, award-specific requirements and Pact policies.
- Implement fraud mitigation practices and ensure systems and processes are implemented effectively to support the implementation of the project.
- In partnership with Pact DC departments, initiate, develop, maintain, and revise policies and procedures for the general operation of the finance and compliance program and its related activities and to promote cost efficiency and compliance with all rules and regulations.
- Ensure proper financial documentation and reporting, establish and provide direction and management of project funds.
- Oversee the development, management and complete life cycle of a variety of possible procurement mechanisms, including but not limited to purchase orders, contracts, and other related items.
- In coordination with Pact DC, as appropriate, be responsible for managing the project budgets, quarterly forecasting, tracking project spending and preparing financial reports and notifications for submission to USAID.
- Develop, implement, and adjust when required the project’s safety and security strategy and protocols, and serves as the point of contact for the person in charge of security for any issue related to security reports and procedures.
- Mentor and supervise finance, operations, and other staff.
- Comply with all company policies and procedures, including completing all compliance training topics by the deadline to satisfy each and receiving the corresponding acknowledgment statement that the training has been completed.
Basic Requirements
- Master’s degree in Business Administration, Finance or Accounting or equivalent plus 9+ years of relevant experience OR a Bachelor’s degree in Business Administration, Finance or Accounting and 11+ years of relevant experience.
- Minimum of 9+ years’ experience managing finances and administration activities on donor-funded projects of a similar size, scope, and complexity. Experience on USAID-funded projects is required.
- Minimum of 5 years of experience in financial compliance and progressive supervisory work experience directly supervising administrative, finance and/or operations staff.
- Demonstrable experience with management and/or administration for USAID-funded projects of a similar size, scope, and complexity.
- Demonstrated experience in activity financial management, including financial controls and audit, as well as reporting on accruals, budgeting, pipeline, and expense validation and reimbursement to service providers and sub-recipients.
- Strong knowledge of USG assistance and policies/procedures, and understanding of USAID financial monitoring and reporting, auditing, and controls.
- Written and oral proficiency in English and Swahili.
- Ability to travel within Tanzania and occasionally internationally.
- Knowledge of the political, social, and economic context of Tanzania.
- Experience establishing administrative management procedures and standards with regard to HR, procurement, IT technologies and relationship management.
Preferred Qualifications
- Tanzanian candidates are strongly encouraged to apply.
- USAID contract management experience strongly preferred.
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