Administrative Assistant for Tanzania Private Sector Strengthening Project at Tetra Tech | April 2024

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Job Description

The USAID-funded Feed the Future Tanzania Imarisha Sekta Binafsi (Private Sector Strengthening) project in Tanzania, implemented by Tetra Tech International Development, is currently accepting expressions of interest for an Administrative Assistant. This position will be located in the main office in Dar es Salaam.

Position Description: The Administrative Assistant will serve as the face of the project as the first person that guests see at reception, directing them as appropriate. Support the office in all aspects regarding Human resources, operations and logistics to ensure smooth running of the office and project activities. Assist the Procurement, Finance and Logistics Manager as necessary to support office operations.

 The Administrative Assistant will undertake the following activities:


* Responsible for receiving all guests, vendors, packages, mail and recording and directly them to the appropriate department.

* Support coordination of office repairs, maintenance, and cleaning as needed.

* Support planning of special events or meetings in support of project goals including support to identification of vendors, organizing invitations, and other tasks as needed.

* Update the inventory, applying inventory stickers and managing equipment.

* Provide support for the daily management of the PSSA office and administration.

* Support project operations including property management, travel support, and partner coordination.

* Pety Cash Castody.

* Balance the Pety cash and generate reconcialtion and expenses reports.

* Assist in the coordination of domestic and international travel arrangements.

* Assist the Procurement and Logistics Manager with filing project records including vendor contracts, legal and registration files, property management files, and HR records for each employee including employment contracts, employment evaluation forms, employment forms.

* Draft job descriptions, advertising vacant positions, and managing the employment process.

* Oversee the health and safety of all employees.

* Ensure accurate and proper record-keeping of employee information in electronic and digital format.

* Onboard new candidates and introduce them to others in the organization/Project.

* Advise line managers and other employees on employment law and Tetra Tech’s employment policies and procedures.

Minimum Qualification Requirements:

* University degree in business administration, in human resources or other relevant field preferred;

* Minimum 2 years’ experience in an equivalent position providing support to international donor-funded projects;

* Computer literate in Microsoft Office (Excel, Word, PowerPoint etc) with excellent organization skills, interpersonal skills, and attention to detail; 

*Demonstrated experience in administration and operations, tactfulness, enthusiasm, and ability to work well as a team;

* Fluency in English, both written and spoken;

* This position is only open to Tanzanian Nationals.

To be considered, please submit the following:

* Cover Letter

* CV

Please ensure that only the requested documents noted above are submitted. Only candidates who have been selected for an interview will be contacted. No phone calls, please.

Tetra Tech International Development is committed to safeguarding and technical excellence in equality and social inclusion. Our team of dedicated Gender, Youth, and Social Inclusion (GYSI) advisers work closely with our staff and partners to share international norms and best practices to improve the livelihoods of the world’s most marginalized groups. Tetra Tech International Development is especially interested in candidates that can contribute to our Diversity, Equity, and Inclusion (DEI) initiatives that aim to expand inclusion and an authentic sense of belonging to all our staff regardless of background.

Reasonable Accommodations:

We are dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide helpful and reasonable accommodations for candidates.

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 550 locations around the world. Our reputation rests on the technical expertise and dedication of our employees — 27,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. We are an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans employer.

ARD 188

Project opportunity

Agriculture and Food Security (International Development)

Additional Information

  • Organization: 188 ARD
  • Requisition #18800001189

International Development

If you are disabled and need assistance with your job application process, please visit the Disability Assistance Page.

Tetra Tech complies with all EEO and Anti-Discrimination legislation in all jurisdictions in which we operate. Equal Opportunity Employment PosterEqual Opportunity Supplemental PosterPay Transparency Notice