Administrative Assistance at ITM | March 2024
Job Description
Location: Tanzania & Uganda
Industry: Oil and Gas
About the Role:
We are seeking dedicated individuals to join our Team. As a member of this team, you will play a crucial role in supporting project operations in both Tanzania and Uganda. This position offers a unique opportunity for individuals who are flexible, adaptable, and willing to travel frequently between the two countries.
Requirements:
- Tanzanian or Ugandan nationality preferred.
- Willingness to travel frequently between Tanzania and Uganda.
- Ability to work under a rotational schedule with 10 consecutive workdays followed by 2 days off.
- Strong teamwork and communication skills.
- Flexibility and adaptability to changing project needs.
- Prior experience in project support roles is an advantage.
JOB DIMENSIONS/ GENERAL JOB DESCRIPTION
The Administrative Assistant’s responsibilities are to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
QUALIFICATIONS / EXPERIENCE REQUIRED:
Academic Qualifications:
• High School diploma or equivalent, college degree preferred.
Experience Required:
• Minimum 3-5 years’ experience in a similar environment
DUTIES & RESPONSIBILITIES
• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
