Accounts Executive at PASS | July 2024

JOB GROUP: Officer

JOB GRADE: E2

FUNCTION DEPARTMENT: Finance and Administration

REPORTS TO: Senior Officer – Finance and Accounts

MAIN PURPOSE OF THE JOB – (JOB SUMMARY)

The Accounts Executive at PASS Trust Tanzania Office role is to maintain the financial integrity and operational efficiency of the Trust. Reporting directly to the Senior Finance and Accounts Officer, the Accounts Executive is responsible for a range of financial activities, including but not limited to fixed asset management, petty cash management, bank and VAT account reconciliations, tax compliance, budgeting and financial reporting for both Head Office and zone operations.

MAIN RESPONSIBILITIES

1. Maintain an accurate and up-to-date fixed assets register for Head Office.
2. Manage petty cash, ensuring proper recording, analysis, allocation to correct cost centers, authorization and secure storage under lock, with daily balancing.
3. Perform custodian functions for petty cash minimum reserves and important official documents.
4. Prepare all payments, promptly issue receipts for deposits and record them accurately on a daily basis.
5. Ensure adherence to approval limits in all financial transactions.
6. Input all financial data into the accounting system and ensure proper backup and filing of financial vouchers/documents daily.
7. Assist in the timely and accurate preparation of necessary periodic financial reports.
8. Conduct bank account reconciliations, follow up on unresolved issues (reconciling items) with bankers and execute all banking activities as assigned by the Senior Finance and Accounts Officer.
9. Manage accounting and budgeting functions for zones.
10. Monitor and verify office supplies, telephone usage and utilities bills against budgetary allocations on a monthly basis.
11. Prepare monthly/quarterly zonal financial reports with budgetary analysis in a timely manner.
12. Manage monthly reconciliation of payables and receivables ageing.
13. Monitor and control staff imprest.

14. Control and reconcile the Trust’s Value Added Tax (VAT) accounts.
15. Ensure compliance with the regulatory authorities and tax laws (TRA, NSSF, WCF).
16. Digital archiving of all financial documents (scan, save and maintain backups).
17. Reconciliation of ageing reports from banks with Business Development department.
18. Develop, update and maintain the Trust’s asset register ensuring all assets are accurately recorded, depreciated and disposed of in compliance with the policy accounting standards.
19. Ensure accurate and timely preparation of payroll payments while adhering to relevant deadlines for statutory deductions.
20.Carry out daily operations as assigned by management to ensure that the finance and account unit runs efficiently and effectively.

Job Specifications

Academic Qualifications
1. Advanced Diploma or Bachelor’s degree in Accounting, Finance or Banking and Finance.
2. Professional certification such as ACCA, CPA-T or equivalent qualification is an added advantage.
3. Additional certifications in taxation are an added advantage.
Functional Skills
1. Effective communication and interpersonal skills
2. Financial reporting skills
3. Budgeting skills
4. Risk management skills
5. Financial analysis and forecasting skills
6. Problem-solving skills
7. Financial report writing skills
8. Planning and organizational skills
9. Time management skills
10. Teamwork

Key Competencies

1. Excellent numerical and analytical skills with meticulous attention to detail.
2. Effective written and verbal communication skills to enable preparation and presentation of quality financial reports.
3. Ability to prioritize tasks and manage workload efficiently.
4. Integrity and ethical behavior in handling financial information.
5. Adaptability and willingness to learn new tasks and procedures.
6. Problem-solving skills and ability to troubleshoot issues independently.
7. Strong understanding of accounting principles, financial reporting standards, and regulatory requirements.

8. Prior experience in accounting or financial management roles, preferably in the nonprofit sector or similar organizations, would be beneficial.
9. Knowledge of Tanzanian tax laws and financial regulations is desirable.
10. Proficiency in utilizing accounting software and advance proficiency in Microsoft Excel for data analysis, reporting, and financial modeling, leveraging its functionalities for comprehensive and insightful financial
reporting thus enhancing efficiency and effectiveness in financial operations.
11. Commitment to upholding the highest standards of ethical conduct and integrity in financial management practices, ensuring transparency, accountability, and compliance with regulatory standards.
12. Proactive and self-motivated, with the ability to work both independently as well as part of team and thrive in a fast-paced, dynamic environment

Relevant Experience

1. Minimum (two) 2 years of relevant experience in accounting, finance or related field.
2. Familiarity with basic accounting processes and procedures is advantageous.
3. Experience with accounting software or ERP systems is a plus.

HOW TO APPLY

1. Interested candidates should submit their letter of application, updated CV with three referees and their contact details, academic and professional certificates in PDF format in a single attachment.
2. All applications should be channeled to the email address recruitment5@genoservices.co.tz not later than 22nd July 2024.
3. The applicants should clearly state the job title applied for in the subject line of the email.